Meeting No 248 - Minutes

Attendees

TM Siddarth	TM Shriram	DTM Saro	TM Rajesh Vel
TM Kishore	TM Selvan	TM Barathi Goel	TM Supraja
TM Pratima	TM Gopal	TM Rajeev Menon	TM Karthikeyan A
TM Sowmya	TM Nagaraj	TM Thyagarajan	TM Satish
TM Pranav	Guest TM Prasanna	Guest TM Ishwarya	TM Vijay
Guest TM Divhya	Guest TM Irfan	Guest Firoz

The 248^th Chennai Speaker Forum meeting was conducted on 16^th April’17, at Trust Conference Hall, Nungambakkam.

Meeting started at around 10 am.

Houseful Meet @ CSF

10.00 A.M. SSA CALLS FOR MEETING.                                                             

Meeting was called to order by the Sergeant at Arms, TM Supraja , who explained the mission and vision of Toast Masters and control was handed to The President.

10.03 A.M. PRESIDENT ADDRESS.

President TM Siddarth set the tone for the meet and declared the meet open.

10:07 A.M.- GUEST INTRODUCTIONS.

The President requested the guests to introduce themselves. Guests for the day were TM Irfan , TM Prasanna, TM Ishwarya ( Was at CSF to give her CC6),TM Dhivya and Firoz.

TM Ishwarya

TM Irfan

10:10 A.M. – PRESIDING OFFICER INTRODUCED THE TMOD.

Presiding office TM Siddarth introduced the TMOD – TM Karthikeyan , who announced the Theme and word of the day in his signature style.

Theme Of The Day: Inside Out

Word of the day: ‘Bliss’ meaning perfect happiness.

TMOD Karthikeyan Arumugam

10:15 A.M. – GENERAL EVALUATOR INTRODUCTION.

TMOD introduced the General Evaluator for the meet, TM Nagaraj , who explained his role and in turn announced the TAG Role Players of the day, as below

Timer – TM Thayagarajan

Ah Counter - TM Sathish

Grammarian - TM Shriram

10:20 A.M. – PREPARED SPEECH SESSION

The Prepared Speech segment started with TMOD calling upon the below speakers to present their prepared speech

Speaker & Evaluators	Project
Speaker : TM Gopalakrishnan Evaluator: DTM Saro Velrajan	Manual: Competent Communication Project #1 : Icebreaker Title: Try me
Speaker : TM Kishore Kumar Evaluator: TM Bharthi Goel	Manual: Competent Communication Project #2 : Organize your speech Title: It’s now or never
Speaker : TM Ishwarya Evaluator: TM Vijayaragavan CC,ALB	Manual: Competent Communication Project #6 :Vocal variety Title: Mirror mirror on the wall
Speaker : TM Sidharth CL Evaluator: TM Rajesh V ACB,CL	Manual: Competent Communication Project #8 : Visual aids Title: History on film

By the end of this segment, TMOD requested the gathering to vote for the best speaker and proceeded to the next segment.

10:50 A.M. – TABLE TOPIC SESSION

TMOD handed over the control to Table Topics Master for the day ,TM Supraja.

TT session saw some fine topics and participation from most of the attendees present.

By the end of the TT session, control was handed back to TMOD.

11:20 A.M. – EVALUATION SESSION

The General Evaluator was called upon by the TMOD for an evaluation session. The GE and his team of evaluators presented their evaluations for all the prepared speeches.

All the evaluators for the prepared speeches gave bespoke feedbacks to the speakers.

After the evaluations were done, the control was handed back to GE.

11:40 A.M. – TAG TEAM & GE REPORT

GE requested the Tag role players to present their reports, which was later followed by the GE Report for the day.

GE noted that the meeting hall was well arranged by the SAA and so were all the sessions.

The GE handed the control back to the President.

11:50 A.M. – GUESTS FEEDBACK

President requested guests for their feedback on the session. All the guests liked the energy of CSF and expressed their interest in revisiting the club in future.

11:52 A.M. – ANNOUNCEMENTS OF WINNERS  

President called upon DTM Saro to acknowledge the below winners

Best Speaker –  TM Siddarth

Best Speaker

Best Evaluator – TM Rajesh & TM Vijay

Best Evaluator Trio

Best TT Speaker -  TM Siddarth

Best Role Player – TM Karthikeyan

Best Role Player

Best Tag Role Player- TM Shriram

Best Tag Role Player

12:00 P.M. – MEETING ADJOURNED

The President made announcements on Division D Annual conference, that is to happen on the 23^rd of April’17 and also on upcoming 250^th CSF Meeting.

Congratulated the following CSF members for their achievements

• TM Rajen Menon for completing the CL ACB.
• TM Rajesh Velpandian for completing the ACB Manual
• TM Gopal for having started on his CC journey.

TM Gopal getting standing ovation from the CSF Members.

The President also recognised the first time role players – TM Nagaraj ( GE) , TM Thiyagarajan (Timer), TM Satish ( Ah Counter).

CSF meeting was adjourned to 30th April'17.

Meeting No 247 - Minutes

Attendees

TM Siddarth	TM Shriram	TM Rajesh Natrajan	TM Rajesh Vel
TM Kishore	TM Selvan	TM Vivekanandhan	TM Sujith
TM Pratima	TM Gopal	TM Rajeev Menon	TM Srikar
TM Sowmya	TM Nagaraj	TM Thyagarajan	TM Satish
Guest TM Prasanna	Guest Narayan	Guest Srivatsan N.R

The 247^th Chennai Speaker Forum meeting was conducted on 9^th April’17, at Trust Conference Hall, Nungambakkam.

Meeting started at around 10 am.

10.00 A.M. SSA CALLS FOR MEETING.                                                             

Meeting was called to order by the Acting Sergeant at Arms ,TM Shriram, who explained the mission and vision of ToastMasters and control was handed to The President.

10.03 A.M. PRESIDENT ADDRESS.

President TM Siddarth set the tone for the meet and declared the meet open.

10:07 A.M.- GUEST INTRODUCTIONS.

The President requested the guests to introduce themselves. The guests for the day were Narayan Kalamadi and Srivatsan N.R.

10:10 A.M. – PRESIDING OFFICER INTRODUCED THE TMOD.

Presiding office TM Siddarth introduced the TMOD – TM Nagaraj, who announced the Theme and word of the day.

Theme Of The Day: Master Blaster

Word of the day: “Tour de force”.

10:15 A.M. – GENERAL EVALUATOR INTRODUCTION.

TMOD introduced the General Evaluator for the meet, TM Gopalakrishnan, who explained his role and in turn announced the TAG Role Players of the day, as below

Timer – TM Shriram

Ah Counter - TM Kishore

Grammarian - TM Vijay

10:20 A.M. – PREPARED SPEECH SESSION

The Prepared Speech segment started with TMOD calling upon the below speakers to present their prepared speech

Speaker & Evaluators	Project
Speaker : TM Pratima Evaluator: TM Rajesh Natarajan	Manual: Competent Communication Project #1 : Icebreaker
Speaker : TM Sujith Evaluator: TM Siddharth	Manual: Competent Communication Project #3 : Get to the point Title: Known Roads
Speaker : TM Rajesh Velpandian Evaluator: TM Vivekanandan	Manual: ACB - Story Telling Project #5 : Bringing history to life
Speaker : TM Rajen Menon Evaluator: TM Selvan	Manual: ACG - Interpretive reading Project #8 : The Monodrama Title: My last duchess

By the end of this segment, TMOD requested the gathering to vote for the best speaker and proceeded to the next segment.

10:50 A.M. – TABLE TOPIC SESSION

TMOD handed over the control to TM Sowmya, who essayed the role of Table Topics Master.

The TT session was fun , involving everyone present , including the guests. The TT session had some innovative segments like Talking For and Against a chosen topic , many topics were simple and encouraging for the guests too.

By the end of the TT session, control was handed back to TMOD.

11:20 A.M. – EVALUATION SESSION

The General Evaluator was called upon by the TMOD for an evaluation session. The GE and his team of evaluators presented their evaluations for all the prepared speeches.

Best part about the evaluations was that we had many veterans evaluating the speeches. The evaluators were not only providing their feedback to the speakers, they also gave tips and tricks for everyone to take away.

After the evaluations of the speech segment, the control was handed back to GE.

11:40 A.M. – TAG TEAM & GE REPORT

GE requested the Tag role players to present their reports, which was later followed by the GE Report for the day.

The GE observed that the Word of the Day and the Theme of the Day was not displayed anywhere and advised the attendees to avoid muttering when the session is going on. He also noted that all the sessions were well organised.

The GE handed the control back to the President, who called upon the Secretory for the M.O.M. Recap Session.

11:50 A.M. – GUESTS FEEDBACK

President requested guests for their feedback on the session. Motivated by the energy of the CSF sessions, the guests expressed their interests in becoming a member soon.

11:52 A.M. – ANNOUNCEMENTS OF WINNERS  

President acknowledged the below winners

Best Speaker –  TM Sujith

Best Evaluator – TM Siddarth

Best TT Speaker -  TM Siddarth

Best Role Player – TM Gopal

Best Tag Role Player- TM Shriram

12:00 P.M. – MEETING ADJOURNED

The President made announcements on Division D Annual conference and adjourned the meeting to 16^th April ’17.

Meeting No 246 - Minutes

Attendees

DTM Alex Jacobs	TM Shriram	TM Bharthi	TM Rajesh Vel
TM Kishore	TM Siddarth	TM Sowmya	TM Supraja
TM Nagaraj	TM Nandhini	TM Pratheema	TM Vivekanandan
TM Umashankar	TM Srikar	Guest Tanvir

The 246^th Chennai Speaker Forum meeting was conducted on 26^th March’17, at Trust Conference Hall, Nungambakkam.

Meeting started at 10 am on high note!

10.00 A.M. SSA CALLS FOR MEETING.                                                             

Meeting was called to order by the Sergeant at Arms ,TM Supraja , who explained the mission and vision of Toast Masters and control was handed to The President.

10.03 A.M. PRESIDENT ADDRESS.

President TM Siddarth set the tone for the meeting and declared the meeting open.

10:07 A.M.- GUEST INTRODUCTIONS.

The President requested the guests to introduce themselves. The guests for the day were DTM Alex Jacob (who was in CSF for conducting an educational session) and Guest Thanvir.

10:10 A.M. – PRECIDING OFFICER INTRODUCED THE TMOD.

Presiding office TM Siddarth introduced the TMOD – TM Bharathi Goel, who announced the Theme and word of the day .     

Theme Of The Day: “Your voice can change the world”  

Word of the day: “Inclination”.

10:15 A.M. – GENERAL EVALUATOR INTRODUCTION.

TMOD introduced the General Evaluator for the meet, TM Supraja , Who explained her role and in turn announced the TAG Role Players of the day ,as below

Timer – TM Nagaraj

Ah Counter - TM Nandhini

Grammarian - TM Pratheema

10:20 A.M. – PREPARED SPEECH SESSION

The Prepared Speech segment started with TMOD calling upon the below speakers to present their prepared speech

Speaker & Evaluators	Project
Speaker : TM Shriram Sridhar Evaluator: TM Umashankar CC	Manual: Competent Communication Project #8: Visual Aids
Speaker : TM Rajesh Velpandian CC,CL Evaluator: TM Vivekanandan ACB,ALB	Manual: High Performance Leadership Project #2 : Presenting the results

By the end of this segment, TMOD requested the gathering to vote for the best speaker and proceeded to the next segment.

10:35 A.M. EDUCATIONAL SESSION FOR BEGINNERS

TMOD called upon DTM Alex to present a session for beginners, and what followed was a 25 minutes intriguing session, some key take away from the session ..

• Be Selfish! Time should not be wasted at Toast Masters, every Toast Master should set a goal to speak at least 30 minutes a month.
• If slots are not easily available, Toast Masters can always present their speeches in other clubs.
• Always seek feedback not only from your evaluators or mentors.
• Set higher goals, take a print out of what it would take to become a DTM and pursue it.

Alex also gave some advice on how to write a speech for beginners.

11:00 A.M. TABLE TOPICS SESSION

TMOD handed over the control to TM Kishore, who essayed the role of Table Topics Master.

In this session, TTM adopted a unique way to conduct the session (Spin the Yarn Format) , rather than only sticking to giving away individual table topics to contestants.

By the end of the energetic session, TTM passed his control to the TMOD.

11:20 A.M. CSF NEWSLETTER RELEASE

TMOD TM Barathi, called upon DTM Alex to release the CSF Newsletter which was themed around ‘Toast Master Promises’.

DTM Alex congratulated the editors (TM Supraja & TM Kishore) for having done a wonderful job.

Editors spoke about the Newsletter preparation journey and thanked TM Arna for mentoring them throughout the preparation.

11:30 A.M. – EVALUATION SESSION

During this session, the General Evaluator was called upon by the TMOD for an evaluation session. 

The GE and his team of evaluators presented their evaluations for all the prepared speeches.

“Learn from the mistakes of others. You can never live long enough to make them all yourself.”

Said an American comedian Gruocho Marx. The evaluation sessions are very crucial for every Toast Masters learning, as not only do the speakers get the feedback, even the non speakers for the day take away some key learnings from these feedback.

Some key tips that were recalled during this session ,

• -        The technique of asking questions at the start of the speech, reduces stage fear.
• -        Beware of multi cultural audience and make sure the speech is tailored accordingly.
• -         Some times ,using stories to put across a point would help reach the audience
• -        Change visual aids or props according to infra and surroundings.

After the evaluations of the speech segment, the control was handed back to GE.

11:40 A.M. – TAG TEAM & GE REPORT

GE requested the Tag role players to present their reports, which was later followed by the GE Report for the day.

The GE requested the SAA to display the clubs ribbons in a better way. He also noticed last minutes dropouts and late coming by few members , so he requested these to be corrected.

11:50 A.M. – GUESTS FEEDBACK

President requested guests for their feedback on the session.

DTM Alex had good feedback about the energy of the session and how its very refreshing.

Guest Tanvir commented about the good amount of knowledge share that happened in the session.

11:52 A.M. – ANNOUNCEMENTS OF WINNERS  

President acknowledged the below winners, who were felicitated by DTM Alex.

Best Speaker –  TM Shriram

Best Evaluator – TM Vivekanandan

Best TT Speaker -  TM Siddarth

Best Role Player – TM Kishore

Best Tag Role Player- TM Nagaraj

President felicitated DTM Alex for the educational session.

12:00 P.M. – MEETING ADJOURNED

The President made announcements on the upcoming weeks Area D3 Contest details including the venue and the best time of attendance.

The meeting was adjourned to 9^th April’17.